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PA & Coordinator

Salary: £35,000
Location: London
Term: Permanent
Added: 18.02.19
Salary: £35,000
Location: London
Term: Permanent
Added: 18.02.19

Our client is a leading specialist executive search and consulting firm with offices in New York, London and Hong Kong. They help their clients to build and grow companies by finding exceptional talent and providing expert advice. This company serves clients in the financial services, technology, and data industries around the world.

The role

Driven by growth within the team, we are now looking for a PA & Coordinator to join the busy London team based in Central London. Your role will be centred around supporting and working closely with the team of Consultants, responsible for the coordination, administration, and organisation of searches and projects.

You will be a highly organised professional, looking for your next Operations or Team Support role where you can bring your exceptional organisation, communication and attention to detail skills to the company.

Day to Day Responsibilities

  • Liaising with colleagues, clients and candidates via phone and email to coordinate interviews and meetings
  • Tracking and updating client projects
  • Extensive scheduling and complex diary management across multiple time zones
  • Scheduling and organising video conferences, phone calls, and in-person meetings as needed
  • Maintaining and updating internal databases
  • Preparing PowerPoint, pitch materials and research reports
  • Handling switchboard enquiries, and other general office administration as required

The Ideal Candidate Profile

You will bring with you a proactive and collaborative approach and lots of positive energy. In addition to that, you’ll need to demonstrate the following skills: 

  • Exceptional attention to detail, and the ability to organise multiple priorities and deadlines
  • High level of professionalism, confidence and clarity when dealing stakeholders internally and externally
  • Excellent proficiency in MS Word, Excel, Outlook, and PowerPoint, with the ability to learn internal systems and databases
  • Strong project coordination and communication skills
  • Team work – demonstrating collaboration and support for wider team where required
  • High motivation and a can do attitude, where you will contribute to the smooth running of the office day to day

What’s on Offer

  • Up to £35,000 starting salary
  • 20 days’ holiday increasing 1 day per year of service
  • Pension Contribution
  • Excellent training & learning opportunities


Apply for this role


I had the best recruitment experience while working with Judy to help secure a new role. She was very professional and thorough throughout the entire process, from knowing her client inside out, to preparing me for interviews, to ensuring I was happy with everything right until the end. I would highly recommend Judy and her team, to anyone looking for their next role.

Nadia P, Candidate

“I had a fantastic recruitment experience working with Judy and her team earlier this year. The Talent Space team are genuine, professional and understanding . I’m now in a new position which I love, and I have Judy and the team to thank for it!”.

Matthew L, Candidate

“I would highly recommend Judy and her team – they provided a personalised, detailed and highly efficient service and I always felt they listened to what I wanted and had my best interests at heart during my job search”.

Seetle Gill, Candidate

“I have thoroughly enjoyed working with Judy – she assisted me with my job search right from the get-go and was able to match me with a role straight away. We had great communication throughout the whole process, even after I had started at my new job. I would recommend The Talent Space to any candidate looking to find their perfect role and wanting to take their career to the next step.”

Sophia Akhtar, Candidate

“We’ve had the pleasure of working with Judy for a number of years now. Judy is always quick to understand our recruitment needs as well as the nuances of our industry and she has helped to fill roles at all levels across our business. Judy  consistently finds some of the best talent that the market has to offer and we look forward to our continued partnership together.”

Andrew R – 365 Business Finance

“The Talent Space is a pleasure to work with, providing intelligent and fast recruitment services. Judy and the team were quick to understand our requirements and were excellent at both qualifying and briefing candidates. They understand the importance of making recruitment as straightforward as possible and I would highly recommend working with them.”

Luke Jonas – Co-Founder, Hatch Group

“I would highly recommend Judy as a different type of head-hunter and talent recruiter. She really invests the time to understand an agency and team culture before making recommendations, rather than simply firing over candidate CVs. As someone running a busy team, I really value the time Judy spends to ensure the talent she set up interviews with were of top calibre and the right chemistry so my time is always well spent when meeting them. It’s resulted in a number of very strong hires who have fitted in seamlessly to the team.”

Kat McGettigan – Head of Consumer, Grayling UK